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Fort St. John Joint Occupational Health & Safety Committee (JOHSC)

The Fort St. John campus JOHSC is comprised of the following people:

Co-chairs - Kathy Handley and Christopher Parrett. The remainder of the committee is comprised of Sheryl Wilmot, Ryan Bruvold, Verna Amos, Jeanette Landry, Betty Powers and Doug Haycock currently comprise the rest of the committee. Any safety concerns or issues on the Fort St. John campus should be brought forward to any one or all of members of the committee for review. The committee will then make recommendations to the College for the resolution of the issue brought before them.

Fort St. John JOHSC Terms of Reference

Northern Lights College is committed to ensuring there is a healthy, safe, working and learning environment at the College’s worksites.  Therefore the College will:

Remain steadfast in the belief that nothing will impede the maintenance of a safe and healthy environment for all the employees and general public, by meeting or exceeding any current health and safety regulations or legislation.

Be committed to implementing up to date health and safety practices and vigilant in researching new health and safety practices, and to maintain a leadership role within the community.

JOINT OCCUPATIONAL HEALTH & SAFETY COMMITTEE TERMS OF REFERENCE (JOHSC)

The Fort St. John Campus Joint Occupational Health and Safety Committee was formed to educate and help promote Health and Safety at the College.

The Role of the Committee:

The JOHSC’s role shall include but not be limited to:

  1. Promotion of safe work practices.
  2. Collaborate/co-ordinate with the other JOHSC’s or worker representatives.
  3. Assist the Manager, Safety and Facilities Services in developing the College’s Health and Safety Program, policies and procedures, and best practices.
  4. Recommending solutions to problems.
  5. Educating members.

Duties and Functions of the Committee:

The JOHSC shall:

  1. Identify situations that may be unhealthy or unsafe for workers and provide guidance or advice to the College on resolution of those situations.
  2. Expeditiously deal with complaints relating to the occupational health and safety of everyone at the College.
  3. Consult with workers and the employer on issues related to occupational health and safety and the environment to provide direction where and when necessary.
  4. Make recommendations to the College and the workers for the improvement of the occupational health and safety of everyone at the College.
  5. Make recommendations to the College on educational programs promoting the health and safety of everyone at the College and compliance with the Workers Compensation Act and the Occupational Health and Safety Regulation and monitor their effectiveness.
  6. Advise the College on programs and policies required for the workplace and monitor their effectiveness.
  7. Advise the College on proposed changes to the workplace or the work processes that may affect the health and safety of everyone at the College.
  8. Ensure that accident investigations and regular inspections are carried out as required by the Regulation.
  9. Participate in inspections, investigations, and inquiries as provided by the Regulation.
  10. Carry out any other duties and functions prescribed by the Regulation.

Membership or Composition of the Committee:

In accordance with the Workers Compensation Act and the Collective Agreements of the worker representatives, the joint committee for a workplace must be established based on the following:

  1. There must be at least 4 members or, if a greater number of members is required by regulation, that greater number.
  2. The committee must consist of worker representatives and employer representatives.
  3. At least half the members must be worker representatives.
  4. There must be two co-chairs, one selected by the worker representatives and the other selected by the College representatives.
  5. The College representatives on a joint committee must be selected by the College from among persons who exercise managerial functions for the College and, to the extent possible, who do so at the workplace for which the joint committee has been established.

Meetings:

Meetings will be held every third Friday of each month, where practicable.  The meeting agenda will be prepared by the co-chairs and circulated one week in advance of the meeting date.  In the event of a serious incident, emergency or unusual circumstances, special meetings may be convened at short notice.  A quorum shall consist of 3 members, with at least 1 voting member representing the College and 1 voting worker representative.  The College will ensure that a copy of the minutes is promptly posted in the Staff Room on the Union bulletin board and on the NLC website.

Records:

The committee will keep accurate records of all matters that come before it.  The committee will maintain copies of its minutes for a period of at least two years from the date of the Joint Health and Safety meeting from which they relate.

The College must, if so requested by a union representing workers at the workplace, send a copy of the minutes to the Union, and ensure that the retained minutes are readily accessible to the joint committee members, and everyone at the College.

Examples of other records the committee may request are the following forms:

  1. First Aid Record
  2. Employers Form 7
  3. Incident/Near Miss Reports
  4. Campus Risk Management Incident Reports

Copies of these records will be maintained by the Manager, Safety and Facilities Service
and a sanitized version will be provided to the committee to ensure the College’s Privacy guidelines are not violated.

Post Committee Information:

At the workplace where workers of the College are regularly employed, the College must post and keep posted:

  1. The names and work location of the joint committee members (committee member posters).
  2. The reports of the 3 most recent joint committee meetings.
  3. Copies of any applicable orders under this division for the preceding twelve months.

Recommendations to the College:

Recommendations to the Employer will meet these guidelines directly related to health and safety:

  1. practicable
  2. complete (College will not need more information to make a decision).

When the joint committee sends a written recommendation to the College, the College must respond in writing to the committee within 21 days of receiving the recommendation, either indicating acceptance of the recommendation or giving the College’s reason for not accepting that recommendation.

If the College does not accept the committee’s recommendations, a co-chair of the committee may report the matter to the Workers Compensation Board, which may investigate and attempt to resolve the matter.

If it is not reasonably possible to provide a response before the end of the 21 day period, the College must provide within that time a written explanation for the delay, together with an indication of when the response will be provided.

If the joint committee is not satisfied that the explanation provided is reasonable in the circumstances, a co-chair of the committee may report this to the Workers Compensation Board, which may investigate the matter and may, by order, establish a deadline by which the College must respond.

Assistance in Resolving Disagreements:

If the joint health and safety committee is unable to reach agreement on a matter relating to the health and safety of everyone at the workplace, a co-chair of the committee may report this to the Workers Compensation Board, which may investigate and attempt to resolve the matter.

Educational Leave:

Each member of a joint committee is entitled to an annual educational leave totaling 8 hours, or a longer period if prescribed by regulation, for the purposes of attending occupational health and safety training courses.

A member of the committee may designate another member as being entitled to take all or part of that member’s educational leave. 

The College must provide the educational leave under this section without loss of pay or other benefits and must pay for, or reimburse the worker for, the costs of the training course and the reasonable costs of attending the course.

Amendments:

These terms of reference may be amended from time to time by agreement of the committee members.

Accepted October 17, 2008

Additional Links:


-- Created September 2008 | Revised October 2008 | Review Date October 2009 -----

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