B.C.'s Energy College


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Registration Rules and Responsibilities

Registration Rules

Prerequisites and Co-requisites

Students are required to meet prerequisites and co-requisites as stated in the Courses listing and the timetables.  To facilitate registration, the College allows students that are currently attending a prerequisite course, to enrol in the desired course.  Students will be dropped from desired courses if a final grade for a prerequisite course does not satisfy pre- or co-requisite requirements, and may be assessed a reduced refund as a result.

Co-requisite courses may be taken concurrently or prior to the desired course.  Dropping a co-requisite course requires the desired course be dropped as well.

Waitlisted sections do not satisfy pre- or co-requisite requirements.

Students that believe that they meet course prerequisites but the system is preventing them from registering, should contact StudentHelp@nlc.bc.ca.  Please include your student ID number, the section desired, and the semester you are enrolling in.

Students that feel they may meet prerequisites through alternative ways, should contact their program chair for permission to waive the prerequisite or co-requisite requirements (instructors will normally refer students needing waivers to program chairs).

Registration Times

Students are assigned a schedule of registration as part of the registration process.  Registration times are emailed to students prior to the first day of registration.  Questions or concerns about registration times should be emailed to StudentHelp@nlc.bc.ca

Restrictions

Courses and sections are often restricted to specific types students.  If the restriction is for a specific program, students must have been admitted to that program.  To pursue an exception for a restricted section, please contact the program chair of the course.

Waitlists

Most sections will allow students to go on a waitlist when there is no more space available.  When space becomes available, seats are offered on a first-waitlisted, first-offered basis.  Students may not transfer their waitlist position, an offer, or a seat to another student.

Students who place themselves on a waitlist:

  • Are responsible for checking their email every day until the add/drop period is over.
  • Must meet prerequisites (see Prerequisites and Co-Requisites) before adding themselves to the waitlist.

If a space becomes available in a class:

  • Will be sent an email to the address on their student record.
  • Will be given 2-business days to accept an offer if a space becomes available.  Instructions for accepting the offer are in the email.
  • Students can Accept an offer (register) or Decline an offer (remove themselves from the waitlist).
  • Student accept an offer must pay deposits or tuition upon registration (see Payment of Tuition).
  • Student that ignore or do not respond to the offer will be automatically removed from the waitlist.

Students may re-add themselves to a waitlist, but will be placed at the end of the list.  The College is not responsible for missed email messages.

Note:  If not getting registered in a course in a specific semester will delay your graduation, please contact your program chair for assistance.

Withdrawing

Students have the option to withdraw from courses after the add/drop period is over, until the last day to withdraw.  Dates and deadlines are available in the Registration Guide or in the Academic Schedule for semester-based programs, and in the timetables for non-semester based programs.

Students that do not withdraw before the deadline will be assigned an appropriate final grade.  There is no refund for withdrawing.

If there is extenuating circumstances (situations beyond the student's control), please see the Request for Variance for more information.

Time conflicts

Students are not permitted to enrol in sections with overlapping times.  This may include sections that start and stop at the same time.

Payment of Tuition Fees

Tuition deposits and non-refundable student fees are due at time of registration.

Tuition is due no later than the first day of class. Students who register on or after the first day of class must pay in full at the time of registration. 

Student may contact a Financial Aid Officer (sfaa@nlc.bc.ca) if unexpected circumstances would prevent them from paying at the time of registration.

Campus Administration ensures that all outstanding tuition is received. The following methods of payment are acceptable: Cash, Interac, Cheque/Money Order, Visa, MasterCard, Accepted Sponsor Letter, online payment (TouchNet) or Online Banking through most financial institutions.

If you have not paid your tuition fees by the first day of class for your program, Financial Services will send up to three notices informing you of the amount owing, and asking that payment be remitted.

  • First Notification is sent the first day of class.
  • Second Notification is sent seven calendar days later, if payment has not been received.
  • Final Termination Notification is issued seven calendar days after the second notice, if payment has not been received. This letter then gives you 10 days to provide payment. Campus Administration is also notified.

Failure to make payment by the final deadline may result in your withdrawal from your course(s). Campus Administration will inform instructors regarding those students who have been withdrawn.

Other Rules & Regulations

Privacy Regarding Your Student Records

Freedom of Information and Protection of Privacy legislation prevents staff from releasing any information about a student’s record or registration to anyone other than the student. We must, therefore, deal directly with the student on any inquiries, transactions or appeals and require students to provide picture identification for all services.

If, for any reason, you need a parent or other person to act on your behalf, and wish to give them full authority to do so, you must provide NLC with a written release ( click for PDF form) authorizing NLC to provide information to that person.

System Security

Your student number, usernames and passwords used to gain access to D2L, WebAdvisor and any other NLC online systems should be kept confidential so that no unauthorized person can gain access to your student records. Students are responsible for properly securing their username and password.

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