Appeals and Variances

NLC understands that from time to time, a student may experience extenuating circumstances that leads to a request for the College to vary its policies.  For this reason, NLC provides appeal procedures which students can access.

Please make sure you have read the policy relevant to your appeal or request before you submit it.  It is also recommended that you discuss your situation with a Dean or Associate Dean.

All appeals or requests to vary College policy are formal.  Therefore, requests must always be in writing and signed by the student.

Grade Appeal

Students enrolled in any course at Northern Lights College have the right to appeal course grade(s), if they have reason to believe the grade(s) is/are inaccurate (ACADEMIC APPEAL POLICY.).

For detailed instructions on filing a grade appeal, please see the ACADEMIC APPEAL POLICY.

The Grade Appeal Form can be found here.

Student Appeals

If a learner decides to appeal a decision that imposes academic monitoring, a behavioral contract, required withdrawal, or dismissal, a process of appeal has been defined in the STUDENT APPEALS POLICY.

For detailed instructions on appealing a decision by the College that impacts your ability to register in, or continue attending, a program or course, see the STUDENT APPEALS POLICY.

The Student Appeals Form can be found here.

Requests for Variance

Requesting a variance (exemption) from a College policy or procedure, is a formal request of the College to waive its legally authorized policies and regulations.  These include requests to:

  • Drop a course or program past the published deadline (no "W" on transcript)
  • Withdraw from a course or program past the published deadline ("W" on transcript)
  • Refund or transfer of a deposit.
  • Refund of tuition or fees.

To request a variance, the request must be made in writing, and must include:

  1. A letter that includes:
    1. Your full name
    2. Your student number
    3. Date of request
    4. Clear rationale for your appeal or request
    5. Remedy being sought
    6. Your signature
  2. Documentation supporting your request, for example:
    • Medical documentation
    • Financial documents
    • Letter of support from a counsellor
    • Letter of support from an instructor
    • Death certificate or an obituary from a public newspaper.

Completed requests should be sent to the Registrar (  A digital copy of the letter and supporting documentation can be emailed. All requests will be presented to the appropriate adjudicator based on the policy affected (typically the Dean).

Note that students whose requests are granted may be required to demonstrate readiness to return prior to resuming studies.