Access Services

Northern Lights College recognize and affirm the right of persons with disabilities to gain equal access to post secondary education.

  • About Access Services
  • Accommodations
  • Documentation
  • Access Forms
For assistance or further information contact:

Access Services Coordinator
Dawson Creek
Phone: 250-784-7502 Toll Free: 1-866-463-6652 Fax: 250-782-5233


The Access Services Coordinator is available at these times:

Dawson Creek: Tuesday, Thursday, Friday - 8:30 a.m. – 4:30 p.m. - Student Services

Fort St. John: Monday and Wednesday - 10:00 a.m. – 3:00 p.m. - Room 215

Chetwynd: Third Wednesday of the month - 10:00 a.m. – 3:00 p.m. - Room 107

Fort Nelson and Tumbler Ridge as necessary

Days scheduled for each campus are subject to change, please call ahead.

About Access Services

  • Acknowledge NLC’s legal responsibility in providing reasonable accommodation to students with disabilities without causing “undue hardship” to the institution.
  • Promote equitable access to NLC programs for students with disabilities by arranging reasonable accommodations.
  • Advocate for inclusion or Universal Design for Learning and Teaching by raising awareness among NLC staff and faculty on the importance of providing accommodation to students with disabilities.
  • Collaborate with different community service providers supporting persons with disabilities.

Detailed information on NLC’s policy for students with disabilities can be found under Education Policy: Access

Reasonable Accommodations

Following are examples of reasonable accommodations we provide:

  • Exams accommodation (readers/scribes, extended time, access to quiet room, etc.)
  • Books and materials in alternate formats (e-text, large print, Braille, etc.)
  • Note taking
  • Peer tutoring
  • Access to interpreting services
  • Access to adaptive equipment
  • Assistance with disability-related financial aid, if eligible
  • Referral to community resources
  • Liaison with community-based disability service agencies

Reasonable accommodations are based on functional impact of the disability. Provisions of reasonable accommodation will be determined by Access Services Coordinator in accordance with NLC’s Access Services Policy based from appropriate diagnosis provided by the students.


Criteria for documentation

Documentation must be obtained from a professional who has specific training, expertise and who is experienced in the diagnosis of the condition for which the accommodations are being requested.

  • All professionals submitting documentation must be appropriately certified and/or licensed to practice
  • Documentation should include a diagnosis, symptoms and their severity, and a prognosis for the disability
  • Documents should be dated, printed on official letterhead and typed (for purposes of legibility)
  • Documentation should include the professional's name, title, registration number, phone/fax, mailing and email address and signature

Examples of documentation

  • Psycho-educational assessment (not older than five years) from a registered psychologist
  • Audiology report and audiogram
  • Ophthalmological report
  • Clinical assessment report from psychologist/psychiatrist
  • Neuro-psychological assessment report
  • Occupational therapy report


Self-disclosure regarding specific disability is the students’ responsibility. If a student believes he/she needs additional services and support, this could be expressed by checking the appropriate statement on the NLC registration form or by informing the Admission’s Officer.

Referrals for Access Services can also be made by other college staff, health professionals or community agencies.

Types of disabilities we provide services for may include, but are not limited to:

  • Visual impairment
  • Hearing impairment
  • Physical disabilities
  • Learning disabilities
  • Mental health
  • Neurological disabilities
  • Chronic health
  • Temporary disabling conditions

Student Face Covering (mask) Exemption Process

Student Housing Manager Dawson Creek     Student Housing Manager Fort St. John

NLC recognizes that, for medical or other reasons, it may not be possible for some students to wear a face covering while at NLC. The current >>Order of the BC Public Health Officer (PHO) dated October 29, 2021,outlines reasons for exemption. NLC must also ensure there is a balance between the rights of people who cannot wear a face covering on the basis of the protected grounds in B.C.’s Human Rights Code (such as disability) and the public health risks, especially for people who are at risk of severe illness due to COVID-19.

If you require an accommodation to be exempt from wearing a face covering (mask) while on campus at NLC you are responsible for completing the following process. NLC staff will ask you to provide a copy of your NLC Face Covering Exemption letter to show that you have completed this process. 

If you live in NLC Student Housing, please work with the Student Housing Manager to identify how your face covering exemption will be managed. 

Process for applying for an NLC Student Face Covering Exemption:
  • Step 1: Complete the >>NLC Student Face Covering Exemption application. Please save the application to your device, fill it out then press the submit button or email it to Access Services.

  • Step 2: The Access Services Department will connect with you within 2 business days (most times it will be much quicker than this) to discuss your application and review the additional Covid-19 transmission prevention methods you will be required to participate in.

  • Step 3: Review the following personal responsibilities required of those unable to wear a face covering while on campus

  • Step 4: While on campus carry with you your personal NLC Student Face Covering Exemption Granted Letter (you will receive this from Access Services).
Personal Responsibilities for students exempt from wearing a Mask while on campus at NLC:

The following NLC COVID-19 transmission prevention methods help to protect the health of you and of those around us

  • Avoid being on campus if you are sick and stay home even when symptoms are mild.
  • Assess yourself: conduct a COVID-19 daily self-assessment for each day you require access to a NLC campus.  You may use the ThriveBC assessment tool or other tools that you find useful. You are no longer required to share your results.
  • If you are unable to wear a face covering, limit your time on campus to activities essential for your learning and avoid, as much as possible, public and common areas at NLC.
  • Access to public and common areas will not be restricted, however, please continue to:
    • Maintain a physical distance of 2 metres from other people at all times
    • Clean shared equipment before and after use (e.g., shared computer workstations, photocopiers)
    • Practice good hand hygiene including cleaning your hands on entry to and exit from all NLC Buildings and common areas that you have accessed.
    • Practice proper sneeze/coughing etiquette.

Below you will find examples of options available at NLC to continue to access services while minimizing the risk to others. Please review the following options and determine which will work best for your individual needs. 

  • Attending in-person classroom learning
    • Notify your instructor of your face covering exemption. Access Services will email a letter to you providing confirmation of your NLC face covering exemption. NLC faculty or employees, including campus security may require you to show confirmation of your exemption. Please have this document accessible while on campus. 
    • Whenever possible physically distance from other class members and instructor(s).
    • Trial alternative face covering options such as neck gaitors, plastic face masks or different fit/materials.
  • Purchasing items at the Bookstore
    • Pre-order books over the phone to limit time at the store.
    • Follow the above guidelines in the event that you need to visit the store in person.
  • Access library materials, resources, services and equipment
  • Access a computer
    • Talk to your instructor about short term computer loan options
  • Study on campus
    • If you require a private study space, contact Library staff
    • Wear a mask or alternative face covering to and from the study room if possible
    • Attend campus outside of peak hours when possible
  • Access the printers or photocopiers in the library
    • Limit trips to common printers and photocopiers
    • Wear a mask or alternative face covering to and from your work station if possible
    • Follow existing policies (hand washing/disinfecting, sanitizing equipment before and after use)

Access Services Forms

Following are examples of Access Forms which can be downloaded in a fillable format:

  1. Access Services Intake Form
  2. Consent to Release Information (Internal)
  3. Accommodation Plan
  4. Request for Permanent Disability Status
  5. Mask exemption

If you need assistance in completing any of the forms, please contact your Access Services Coordinator.