Policies

Welcome to the NLC policies page. Here, you’ll find our active policies, which our Policy Committee has approved. All related procedures, forms, guides, or other documents are available as attachments to the right-hand side of the policy.

You’ll find links to policy-related resources in the left navigation pane. You can read about policy work underway, recent policy updates, the policy development process, and more.

The NLC Board of Governors policies can be found here. If you have questions or concerns or need further information, please contact us at nlcpolicies@nlc.bc.ca.

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Policies

Education

Academic Appeal E-1.01
Academic Appeal (Form)
Academic Integrity E-1.08
Academic Integrity Appendix A (Infractions)
Academic Integrity Appendix B (Penalties)
Academic Integrity Standing Committee TOR
Academic Progression Policy for Developmental Programs E-1.16
Third Attempt Academic Success Plan (E-1.16.01)
Additional Attempt (E-1.16.02)
Academic Standing (effective Jan. 2026) E-1.02
Academic Standing Procedures
Accommodation and Accessible Learning for Students with Disabilities E-4.02
Accommodation and Accessible Learning For Students With Disabilities – Procedure
Admissions E-1.03
Admissions Procedure
Cancellation of Classes E-2.01
Continuing Education Age Guidelines E-2.02
Course Approval, Course Revision, and Course Outline E-3.09
Course Approval Course Revision and Course Outline Procedures
Course Challenge E-1.05
Directed Independent Study at NLC E-1.06
Education Council – Student Representative Remuneration E-2.07
Evaluating Students E-1.07
Honorary Associate of Arts Degree E-2.08
Honorary Associate of Arts Degree (Nomination Form)
Honour List E-1.09
People and Culture B-E-7
Program Advisory Committee E-3.08
Program Advisory Committee Procedures
Program Approval and Revision E-3.04
Program Review Policy E-3.07
Program Review Procedures
Quality Assurance E-3.06
Recording Device — Student Acknowledgment Form E-4.02.02
Responsible Conduct of Research A-6.02
Student Appeals E-2.10
Student Appeals Form
Student Practicum Placement E-1.12
Student Records and Privacy E-4.04
Student Rights and Responsibilities E-4.05
Transfer Credit E-3.05
Treatment of Students and Public B-EL-1
Withdrawal E-1.14

Administration

Access for Advocacy Purposes A-5.07
Alcohol Use on College Property A-1.01
Animals and Pets on Campus A-5.21
Applied Research A-6.01
Bank Accounts F-3.01
Budget Procedures F-1.01
Budgetary – Reviews and Cost Control F-1.02
Campus/Student Access by Federal, Provincial, or Municipal Election Candidates A-4.01
Capital Expenditures F-1.03
Capital Asset Request Form
Capital Expenditures Procedure
Capital Expenditures F-1.03
Charitable Donations to NLC F-3.03
Communicable Diseases A-2.01
Communications, General A-3.02
Copyright A-5.16
Death of a Student A-2.13
Death of a Student Checklist
Death of a Student Procedure
Disposition of Goods F-2.03
Disposition of Goods F-2.03
Donations by Northern Lights College F-3.04
Donor Recognition F-3.08
Education Council Admissions and Standards Subcommittee: Terms of Reference A-5.02.21
Education Council Curriculum Subcommittee: Terms of Reference A-5.02.22
Education Council Educational Policies Subcommittee: Terms of Reference A-5.02.23
Education Council Governance Subcommittee: Terms of Reference A-5.02.24
Enterprise Risk Management A-5.24
Flag Usage Policy A-1.07
Fraud Prevention F-3.12
Help Desk A-3.03
Honoraria F-3.13
Hospitality A-4.04
Imprest Account F-2.04
Information Technology Acceptable Use A-3.09
Information Technology Password A-3.04
Investment Policy F-3.06
Legal Advice A-5.09
Marketing A-4.02
Media Relations A-4.03
Mobile Communication Devices A-3.06
Modification of Information Technology Infrastructure A-3.05
Naming Policy A-5.22
Parking and Traffic A-1.06
Partnerships with External Organizations A-4.05
Personal Property Liability A-5.10
Petty Cash Funds F-2.05
Policy Development A-5.06
TOR – Policy Committee
Policy Development Manual
Request For New Policy or Policy Revision or Policy Retraction
Policy Template
Policy Template Instruction
Program Suspension and Cancellation A-5.19
Purchasing F-2.06
Recognition and Memorials A-2.12
Records Management and Retention A-5.01
Records Management and Retention Policy – Appendix 1
Research Data Management Strategy A-6.03
Sexual Violence and Misconduct A-5.18
Director Receipt of Complaint or Report Checklist
Employee Receipt of Complaint or Report Checklist
Signing Authority F-2.07
Signing Authority – Authorization Chart
Signing Authority – Authorized Visa Card Limits
Smoking A-1.05
Social Media A-3.07
Sponsorship/Participation in Community Fundraising Events A-5.14
Student Discrimination, Bullying, and Harassment Prevention A-5.15
Student Discrimination, Bullying, and Harassment Prevention Complaint Form
Student Housing A-1.02
Student Housing Assistant Accommodation Fees F-4.02
Student Non-Academic Code of Conduct A-5.04
Student Non-Academic Code of Conduct Complaint Form
Student Off-Campus Activities A-5.23
Off-Campus Activity Involving Students (Procedure)
Risk Assessment Matrix for Off-Campus Activities
Low Risk Off-Campus Risk Management
Medium Risk Off-Campus Risk Management
High Risk Off-Campus Risk Management
Extreme Risk Off-Campus Risk Management
Off Campus Emergency Response Form
Volunteer Driver Form
Waiver Form
TOR Administration Committee A-5.02.02
TOR Deans’ Committee A-5.02.04
TOR Finance and Administrative Committee A-5.02.03
TOR Information Technology Committee A-5.02.01
TOR Joint Occupational Health and Safety Committee A-5.02.06
TOR Marketing Committee A-5.02.07
TOR Strategic Enrolment Management Team A-5.02.05
Travel Advances F-3.11
Travel Policy F-3.10
Tuition Waiver for Seniors F-4.04
Tuition, Fees and Refund Policy F-4.03
Use of College Facilities and Equipment A-1.04
Application for Facility Use
Vehicle Use A-1.03
Video Surveillance A-5.17

Communication & Information Management

Campus/Student Access by Federal, Provincial, or Municipal Election Candidates A-4.01
Communications, General A-3.02
Copyright A-5.16
Marketing A-4.02
Media Relations A-4.03
Program Suspension and Cancellation A-5.19
Social Media A-3.07

Facilities

Animals and Pets on Campus A-5.21
Flag Usage Policy A-1.07
Parking and Traffic A-1.06
Smoking A-1.05
Student Housing A-1.02
Use of College Facilities and Equipment A-1.04
Application for Facility Use
Vehicle Use A-1.03
Video Surveillance A-5.17

Finance

Bank Accounts F-3.01
Budget Procedures F-1.01
Budgetary – Reviews and Cost Control F-1.02
Capital Expenditures F-1.03
Capital Expenditures F-1.03
Capital Asset Request Form
Capital Expenditures Procedure
Charitable Donations to NLC F-3.03
Disposition of Goods F-2.03
Disposition of Goods F-2.03
Donations by Northern Lights College F-3.04
Donor Recognition F-3.08
Fraud Prevention F-3.12
Honoraria F-3.13
Hospitality A-4.04
Imprest Account F-2.04
Investment Policy F-3.06
Naming Policy A-5.22
Petty Cash Funds F-2.05
Purchasing F-2.06
Signing Authority F-2.07
Signing Authority – Authorization Chart
Signing Authority – Authorized Visa Card Limits
Sponsorship/Participation in Community Fundraising Events A-5.14
Student Housing Assistant Accommodation Fees F-4.02
Travel Advances F-3.11
Tuition Waiver for Seniors F-4.04
Tuition, Fees and Refund Policy F-4.03

IT

Help Desk A-3.03
Information Technology Acceptable Use A-3.09
Information Technology Password A-3.04
Mobile Communication Devices A-3.06
Modification of Information Technology Infrastructure A-3.05

Human Resources

Acting Pay – Excluded Positions H-3.01
Clerical Staff Testing H-1.02
Early Retirement H-1.04
Employee Exchange Program H-1.05
Employee Recognition H-1.06
Employment Tuition Assistance (for NLC Courses) H-1.08
Excluded Employees Political Activity H-1.09
Health and Safety H-1.10
Moving Expenses H-1.17
Moving Expenses (Repayment Form)
Organizational Structure A-5.02
Organizational Structure – Matrix
Public Interest Disclosure Act Policy (PIDA) H-2.07
Public Interest Disclosure Procedures
Northern Lights College PIDA Process Map
Public Interest Disclosure Act (PIDA) – FAQ for Employees
Public Interest Disclosure Form
Recruitment and Selection Policy H-1.19
Appendix A-Staffing Request
Appendix B-Recruitment and Selection Procedures Interview Questions
Appendix C-NLC Recruitment Competition Results Sheet
Appendix D-Reference Check Questions
NLC Terms and Conditions COSEC
Recruitment and Selection Procedures
Release of Information (Staff and Students) H-2.04
Respectful Workplace Policy H-1.11
Respectful Workplace Complaint Form
Staff Membership in Professional Societies H-2.05
Standards of Ethical Conduct H-1.13
Substance Use H-1.18
Violence in the Workplace H-1.15

Questions about policies? Contact us.

Tel: 250-782-5251 ext. 7517

nlcpolicies@nlc.bc.ca