About NLC

Northern Lights College Policy Manual

The Northern Lights College Policy Manual includes College Board, Education Council, and administrative policies. Questions regarding policies can be sent to registrar@nlc.bc.ca. Policy development at NLC is overseen by the College Policy Committee.

Northern Lights College is governed by the College and Institute Act of British Columbia.

All Policies are available in PDF format. You will need Adobe Acrobat Reader to view the documents on this page.

Administration (A)
	A-1	Facilities
		A-1.01	Alcohol Use on College Property
		A-1.02	Residence
		A-1.03	Vehicle Use
		A-1.04	Use of College Facilities & Equipment A-1.04.01 - Application for Facility Use
		A-1.05	Smoking
		A-1.06	Parking and Traffic
	A-2	Health and Safety
		A-2.01	Communicable Disease Strategy
	A-3	Information Management
		A-3.01	REPEALED 14-June-2016
		A-3.02	Communications, General
		A-3.03	Help Desk
		A-3.04	Information Technology Password Policy
		A-3.05	Modification of Information Technology Infrastructure
		A-3.06	Mobile Communication Devices
		A-3.07	Social Media
		A-3.08	REPEALED 15-Jan-2016
		A-3.09	Information Technology Acceptable Use
	A-4	Public Relations/Marketing
		A-4.01	Campus/Student Access by Federal, Provincial or Municipal Election Candidates
		A-4.02	Marketing
		A-4.03	Media Relations
		A-4.04	Hospitality
		A-4.05	Partnerships with External Organizations
	A-5	Operations
		A-5.01	Records Management & Retention Policy A-5.01.01 - Records Management & Retention Policy–Appendix 1
		A-5.02	Organizational Structure A-5.02.01 – TOR - Info Technology Committee A-5.02.02 - TOR – Administration Committee A-5.02.03 – TOR – Finance & Administration Committee A-5.02.04 - TOR – Deans Committee A-5.02.05 – TOR – Strategic Enrollment Management Team A-5.02.06 – TOR – Joint Occupational Health & Safety Committee (JOHSC) A-5.02.07 – TOR - Marketing Committee A-5.06.01 – TOR – College Policy Committee
		A-5.03	Whistleblower
		A-5.04	Student Non-Academic Code of Conduct A-5.04.01 - Student Non-Academic Code of Conduct Complaint Form
		A-5.05	REPEALED 12-Feb-2016
		A-5.06	Policy Development A-5.06.01 – TOR – College Policy Committee A-5.06.02 – Policy Development Manual A-5.06.03 – Request for New Policy or Policy Revision or Policy Retraction Form A-5.06.04 – Policy Template
		A-5.07	Access for Advocacy Purposes
		A-5.08	Aircraft Arrival & Departure (from Dawson Creek Campus)
		A-5.09	Legal Advice
		A-5.10	Personal Property Liability
		A-5.11	Program Service Reviews
		A-5.12	Recognition and Memorials
		A-5.13	Requests for Research Projects
		A-5.14	Sponsorship/Participation in Community Fundraising Events
		A-5.15	Student Discrimination, Bullying, and Harassment Prevention A-5.15.01 - Student Discrimination, Bullying and Harassment Prevention Complaint Form
		A-5.16	Copyright
		A-5.17	Video Surveillance
		A-5.18	Sexual Violence and Misconduct A-5.18.01 – Director Receipt of Complaint or Report Checklist A-5.18.02 – Employee Receipt of Complaint or Report Checklist
		A-5.19	Program Suspension and Cancellation
	A-6	Research
		A-6.01	Applied Research
		A-6.02	Responsible Conduct of Research
Board (B)
		B	Board Bylaws
	BP	Board-President Relationship
		BP	Global Board-President Relationship
		BP1	REPEALED 21-Oct-2021
		BP2	REPEALED 21-Oct-2021
		BP3	Delegation to the President
		BP4	Monitoring Executive Performance
	E	Ends (Mission)
		E	Mission
		E1	REPEALED 23-June-2016
		E2	REPEALED 23-June-2016
		E3	REPEALED 23-June-2016
		E4	Student Journey
		E5	Responsive Programming
		E6	Truth and Reconciliation
		E7	People and Culture
		E8	Community Connections
	EL	Executive Limitations
		EL	General Executive Constraint
		EL1	Treatment of Students
		EL2	Treatment of Staff
		EL3	Financial Planning
		EL4	Financial Condition and Activities
		EL5	Asset Protection
		EL6	Compensation and Benefits
		EL7	Communication and Support to the Board
		EL8	Emergency Executive Succession
		EL9	Access to Education
		EL10	Land Use
	GP	Governance Process
		GP	Global Governance Process
		GP1	Governing Style
		GP2	Board Job Description
		GP3	Board Linkage with Ownership
		GP4	Board Linkage with Other Organizations
		GP5	Chairperson’s Role
		GP6	Board Committee Principles
		GP7	Board Committee Structure
		GP7.1	REPEALED 13-Dec-2017
		GP7.2	Ownership Linkage (O-Link) Committee Terms of Reference
		GP7.3	Governance Committee Terms of Reference
		GP8	Governance Succession
		GP9	Code of Conduct
		GP10	Investment in Governance
		GP11	Board Planning Cycle and Agenda Control
		GP12	Board and Committee Expenses and Remuneration
		GP13	Requests for Presentations to the Board
		GP14	Special Rules of Order
Education (E)
	E-1	Instruction
		E-1.01	Academic Appeal E-1.01.01 – Grade Appeal Form
		E-1.02	Academic Monitoring E-1.02.01 – Academic Monitoring Policy Flowchart
		E-1.03	Admissions – Entrance Requirements
		E-1.04	Foreign Students – International Education Referrals
		E-1.05	Course Challenge
		E-1.06	Directed Independent Study (at NLC)
		E-1.07	Evaluating Students
		E-1.08	Academic Integrity (previously 'Honesty') E-1.08.01 – Academic Integrity – Appendix A (Infractions) E-1.08.02 – Academic Integrity – Appendix B (Penalties) E-1.08.03 – Academic Integrity Standing Committee TOR
		E-1.09	Honour List
		E-1.10	Student Absenteeism
		E-1.11	Student Field Trips
		E-1.12	Student Practicum Placements
		E-1.13	REPEALED 23-Oct-2019
		E-1.14	Withdrawal
		E-1.15	Trades and Apprenticeship Safety
		E-1.16	Academic Progression Policy for Developmental Programs E-1.16.01 Third Attempt Academic Success Plan form E-1.16.02 Additional Attempt Academic Success Plan form
	E-2	Operations
		E-2.01	REPEALED 11-Jan-2019
		E-2.02	REPEALED 22-June-2016
		E-2.03	Contract Courses – General
		E-2.04	Convocation Criteria
		E-2.05	Valedictorian Criteria and Selection
		E-2.06	Criminal Record Search for Students
		E-2.07	Education Council – Student Representatives Remuneration
		E-2.08	Honorary Associate of Arts Degree E-2.08.01 – Nomination Form - Honorary Associate Of Arts Degree
		E-2.09	Late Registration
		E-2.10	Student Appeals E-2.10.01 – Student Appeal Form
		E-2.11	Registration Priority
	E-3	Programming
		E-3.01	Course Change
		E-3.02	Course Development
		E-3.03	Course Outlines Procedure to Revise
		E-3.04	New Program Proposals
		E-3.05	Transfer Credit
	E-4	Student Services
		E-4.01	Aboriginal Peoples Education
		E-4.02	Access
		E-4.03	Student Financial Aid
		E-4.04	Student Records and Privacy
		E-4.05	Student Rights and Responsibilities
Finance (F)
	F-1	Budget
		F-1.01	Budget Procedure
		F-1.02	Budgetary - Review & Cost Control
		F-1.03	Capital Expenditures
	F-2	Disbursement of Funds
		F-2.01	Coding of Financial Transactions
		F-2.02	Disbursements of Funds
		F-2.03	Disposition of Goods
		F-2.04	Imprest Account
		F-2.05	Petty Cash Funds
		F-2.06	Purchasing
		F-2.07	Signing Authority (Chart Attached) F-2.07.01 - Authorization Chart F-2.07.02 - Authorized Visa Card Limits
	F-3	Operations
		F-3.01	Bank Accounts
		F-3.02	Bookstore Operations
		F-3.03	Charitable Donations (to Northern Lights College)
		F-3.04	Donations by Northern Lights College
		F-3.05	Fixed Assets – Inventory
		F-3.06	Investment Policy
		F-3.07	Invoicing for Accounts Receivable
		F-3.08	Donor Recognition
		F-3.09	NSF Cheques Processing & Recovery
		F-3.10	Travel
		F-3.11	Travel Advances
		F-3.12	Fraud Prevention
		F-3.13	Honoraria
	F-4	Student Services
		F-4.01	REPEALED 08-Apr-2022
		F-4.02	Resident Assistant Accommodation Fees
		F-4.03	Tuition Deposits, Deadlines, Refunds and Penalties
		F-4.04	Tuition Waiver for Seniors
Human Resources (H)
	H-1	Employees
		H-1.01	Childcare Expenses – Reimbursement
		H-1.02	Clerical Staff Testing
		H-1.03	REPEALED 12-Feb-2016
		H-1.04	Early Retirement
		H-1.05	Employee Exchange Program
		H-1.06	Employee Recognition
		H-1.07	REPEALED 13-Oct-2017
		H-1.08	Employee Tuition Assistance (for NLC courses)
		H-1.09	Excluded Employees Political Activity
		H-1.10	Health and Safety
		H-1.11	Respectful Workplace H-1.11.01 - Respect Workplace Complaint Form
		H-1.12	REPEALED 11-Jan-2019
		H-1.13	Standards of Ethical Conduct
		H-1.14	Teaching at Other Institutions
		H-1.15	Violence in the Workplace
		H-1.16	Parental Leave (Excluded Employees)
		H-1.17	Moving Expenses H-1.17.01 - Relocation Expenses Repayment Form
		H-1.18	Substance Use
	H-2	Operations
		H-2.01	Instructor Qualifications Standards (Academic & Professional Programs)
		H-2.02	Invigilation
		H-2.03	Personnel Advertising
		H-2.04	Release of Information (Staff and Students)
		H-2.05	Staff Membership in Professional Societies
		H-2.06	Winter & Summer Games Participation (Northern BC)
	H-3	Payroll
		H-3.01	Acting Pay – Excluded Positions
		H-3.02	Overtime